Sample Verification Letter/Fax

Here’s a sample confirmation letter to verify the menu and bar requirements for the rehearsal
dinner. You can use this as a template to write your own such letters for every vendor you deal with.
Put your requirements in writing and get the vendor to sign the agreement so you have every communication
in writing.
To: Mary Kelly, Oktoberfest Restaurant From: Sam & Sarah
Date 10/25/07 Phone: (321) 555-1234 (work) (321) 555-4321 (home)
Re: Rehearsal Dinner—Sat., 11/03/07
Hi Mary,
We really enjoyed having dinner at the Oktoberfest Restaurant a few weeks ago to select the menu for our
rehearsal dinner. We would like to make the following changes to the sample menu that you originally
provided for our consideration.
Event Time:
Start time: 8:00 p.m.
Dinner: 8:15 p.m.
End time: 10:00 p.m.
Increase Quantity of Beers:
Domestic Beer (Coors Light, Budweiser): 50 units
Premium Beer: 60 units
Increase Quantity / Reduce Selections of Wine:
Wine (merlot & chardonnay):
10 bottles total (5 of each)
Please fax a price estimate based on this new menu to me at 555-1211. Also, is there a beer and wine list that
we can use to select which premium beers and wines we would like to serve?
If you have any questions, please feel free to contact me at 555-1234 (W) or 555-4321 (H). Thank you.
250
Sample Verification Letter/Fax
Non-alcoholic beverages:
Offer water, coffee, & iced tea only (no sodas)
Add non-alcoholic bottled beer: 10 units
Dinner Menu:
Tossed Salad with Ranch or Vinaigrette Dressings
Warm Rolls & Butter with Soft Bavarian Pretzels
Mixed Wurst over Sauerkraut
Schnitzel
Lemon Pepper Chicken over Wild Rice
German Potato Salad
Fresh Vegetable Medley
Mini Apple Strudel ala Mode